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Evergreen Acquisitions

For selectors, technical services staff and administration staff to communicate and share information about Evergreen Acquisitions.
AUGUST 4, 2011
Successful EDI Launch
Our EDI (Electronic Data Interchange) testing is complete and we have successfully placed several orders from Ingram via EDI!  All Ingram orders will now be automatically submitted electronically via EDI.

It's a very cool, efficient process and we are very pleased with ourselves!!
Each Ingram account has a separate EDI account set-up in Evergreen.
When Mary activates a Ingram purchase order, it is sent via ftp to the Ingram server.  There is a built in delay before the order is transmitted to Ingram.  Ingram then transmits a confimation report with the status of each line item: confirmed, backordered or cancelled.

For backordered items, we are adding a note in the line item stating that it's backordered and the date.  If a title you have ordered hasn't arrived, check the notes field to see if it's on backorder.

A couple of titles have been cancelled via EDI but are in fact available at Ingram and have been ordered via iPage.  Those titles will also have a note in the line item stating that they were cancelled via EDI but ordered on iPage and the date.  I'm investigating this issue with Ingram EDI support.  

While this was a bear to implement and the testing was rocky, it is a big advancement for us and is one of the benefits of open source.  Innovative's electronic ordering module was way out of our price range.  

Add a comment  (2 comments) posted by Pam

Categories: ordering,  EDI

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Comments

ML said, on Aug. 4 at 2:42PM
Yeah to tech services...thanks for all your hard work!

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said, on Aug. 5 at 6:03AM
Pam, you rock! ----MW

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